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PAYING EMPLOYEES
PAYING AND FILING TAXES
GETTING STARTED
EXPORTING
ADDITIONAL SERVICES
EasyPayrollOnline SERVICES
How does EasyPayrollOnline work?
EasyPayrollOnline is an easy online service that allows you to do small business payroll in just a few minutes. There is no software to install.
Each payday, you enter the hours for each employee along with commissions, tips, reimbursements or other adjustments. For salaried employees, make any adjustments or just click to approve.
We do all the paycheck calculations instantly. You click to pay employees by direct deposit, or print checks from our website on your own printer.
You’ll be done in less than 5 minutes — a little longer for more than 5 employees.
All your payroll data is stored in our secure database.
Tax payments and filings are fast and easy. We do all the calculations and create all the forms and payments. You control when they go out. For federal payroll taxes, you can just click to pay and file electronically.
For most state payroll taxes, you can click to pay and file, too. In some states, you print our completed form and mail it.
In a few states, the government requires you to submit an original state-printed form or coupon. For these, we create an identical worksheet which you copy to the official form and mail — this usually takes just a minute or two.
Includes paying employees and contractors, to paying and filing federal and state payroll taxes. You can e-file and e-pay federal taxes as well as most state taxes. Also included are direct deposit, email reminders, and more. Our flat monthly fee starts at $39.00 plus $1.00 per check.
EasyPayrollOnline takes the security of your data very seriously. Password protection, advanced encryption technology, 128-bit Secure Socket Layers, firewalls, heavily guarded servers and intrusion-detection devices all work together to prevent unauthorized access. EasyPayrollOnline is certified by the toughest independent industry watchdogs including: VeriSign TRUSTe, and the Online Better Business Bureau®.
PAYING EMPLOYEES
You have 3 choices for paying employees with EasyPayrollOnline
- Direct deposit to their accounts
- Print checks on check stock with your own printer
- Hand write checks using our net pay figures; print stubs on plain paper
Direct deposit allows you to transfer funds electronically from your bank account to your employees’ accounts.
There is a 2-day lead time for direct deposit. For example, approve direct deposits on Wednesday by 5pm(PT) to guarantee they will arrive in your employees’ accounts on Friday.
To set-up direct deposit, you submit an authorization form and routing/bank account numbers for your bank account and each employee who wants direct deposit. Initial confirmation takes about 2 ½ weeks. After that, you can do 2-day direct deposit at any time.
Once you enter hours and approve payments, we instantly create paychecks and provide PDF files of the checks. You can then print the checks on your own printer.
What check stock should I use? Where can I buy it?
You can print checks either on pre-printed check stock, or on blank check stock available in office supply stores. Choose the full page check stock with the check at the top.
Yes. Many businesses with just 1-2 employees choose this alternative. Use our net paycheck figures for the paycheck amounts. You can print a full pay stub on plain white paper.
PAYING AND FILING TAXES
How does EasyPayrollOnline help me pay payroll taxes?
We make it easy and fast to pay your payroll taxes. We do all the calculations for you. We send you an email reminder whenever payroll taxes are due.
For federal taxes, you can just click to pay taxes electronically, or print a coupon and take a check to your bank. For most states, you can just click to pay taxes electronically; for the rest, you can print a coupon and mail a check.
Payroll tax payments can usually be made in less than a minute.
How does EasyPayrollOnline help me file tax forms?
Filing tax forms is easy. We do all the calculations and complete all the forms for you. You can file most of them electronically. We send you an email reminder whenever payroll tax filings are due.
For federal taxes, you can just click a button to file all the forms. For most states, you can click to file the forms electronically; for some, you print out the completed form, sign and mail them. In a few states where the agency requires you to submit their original printed form, we produce a worksheet with all the numbers you need.
Payroll tax filings can usually be made in 5 minutes or less.
GETTING STARTED
How do I set-up a new account? How long does it take?
Just Sign-Up online and our Setup Wizard will guide you through the setup process, which takes about an hour for most small companies.
You enter company and employee information during this setup process. You can add additional employees or change rates of pay at any time, and the changes will be effective immediately.
What is needed to start electronic payments and filings?
During setup you will print our electronic services form, sign it, and fax it to us. This gives us your authorization to link your bank account to pay your employees and/or federal and state tax agencies. It takes about 2 ½ weeks to get all the necessary confirmations from federal and state tax agencies. In the meantime, you can begin payroll immediately, and pay your employees by check today.
Today. You can pay employees by check today, as soon as you complete your account setup.
One month at a time. You may cancel at any time.
How do I pay for this service?
You can pay by credit card or by electronic debit from your bank account.
You can cancel by logging on to your account and selecting “Cancel Service”. You can also call toll-free and cancel at any time.
EXPORTING
After each payroll, you can export your payroll data with a few clicks to leading small business accounting software. Exporting is optional, and is not required to make full use of the EasyPayrollOnline service.
What accounting software can I export to?
EasyPayrollOnline exports to Quicken, Quickbooks, Quickbooks Online Edition, Quickbooks for Mac, Peachtree, ATX accounting products, CCH ProSystemfx Write-up, Microsoft Money, and Microsoft Excel.
ADDITIONAL SERVICES
Can you help me pay workers' compensation premiums?
We make it easy for you to pay workers' compensation insurance premiums. Our integrated payment service lets you pay premiums one pay-period at a time.
